Host a Club Event

How to post an event in the calendar

To host activities, you must be a WILD Family Nature Club leader. Click here to find out how to become a club leader.

Once you have been granted club leader access to post WILD Family Nature Club activities on the calendar, all you need to do is follow these simple steps.

  1. Click on “Calendar”:

    If your window is small, the web page will look like the image below. Instead of clicking “Calendar”, click on the three bars in the top left hand corner.  You should now see “Calendar” as an option. Click it!

      2. Once on the calendar page click the orange “Host an Activity” button.

        3. Now you can fill in all the details for your event.

          • Make sure you complete the risk assessment questionnaire at the bottom.

          4. For help with filling in the details, refer to the example below from one of our WILD Family Nature Clubs.

            • The bolded parts in particular have been found to be very useful to participants.

            Additional Notes 

            We want your experiences to be as safe and fun as they can be! It is important when hosting a club that you post on the calendar:

            • Only events posted on the calendar are covered by our insurance.
            • Attendees can “rsvp”, which means you will have an idea of how many people to expect, and you will be able to update them via email if there is a change of plans.
            • We have a reliable way of knowing how many children and families are participating in WFNC activities – this helps us with continuing the program, and learning what’s working, and what can be improved.
            • You – and other WFNC hosts – can get inspired and share ideas for great activities!

            If you have questions, email us at education@cwf-fcf.org and ask away!

            Safety Considerations

            When you post an activity on the calendar, you will be required to answer 10 risk management questions. You can answer "yes", "no", or "N/A" (not applicable) for each question.

            1. Is the trip within 3 hours of the trailhead?
            2. Is it easy to manage or avoid falls?
            3. Is any stationary/slow moving water that the program takes place in less than 25 cm deep and any fast moving water that the program takes place in less than 15 cm deep with no down-water hazards?
              1. If your activity is not taking place in water, you can answer this question with "N/A".
            4. If there is tidal water, will the program take place in a gently sloping and non-slippery intertidal zone with no surge?
              1. If your activity is not taking place in water, you can answer this question with "N/A".
            5. Is the area generally sheltered or does it have easy retreat to shelter?
            6. Is the activity on trails, a city park, or untracked with natural boundaries and/or hand rails?
            7. Is there a first aid kit on site?
              1. As a club leader, we ask that you bring a simple first aid kit with you if there is not one already on site.
            8. Do you know where the nearest hospital is?
              1. If you do not know this already, do a quick search to learn which hospital is nearest to your activity site.
            9. Do you have the ability to contact emergency services?
              1. Bring a phone with you, and stay within service range.
            10. Is safe drinking water available (such as a fountain or water bottles for the youth) or do you have the ability to purify water?
              1. If water is not available, make a note in your description asking participants to bring their own water.